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Microsoft Word Document Accessibility Guide

Use each section below to assist you in creating new documents or modifying existing ones to be more accessible.

Accessible documents use styles to give consistency, have sans serif fonts, contain section headings, provide descriptions for charts, graphs and tables, use phrases to describe hyperlinks, and group items into lists.

Headings (Styles)

Text

Instructions

font selection in Microsoft Word

  • Use a minimum 12 point font size.
  • All text should be left aligned.
  • Sans serif fonts are best.
  • Avoid large amounts of italic and all BLOCK CAPITAL LETTERS. 
  • Use sufficient contrast (visual presentation of text and images of text should have a contrast ratio of at least 7:1).

Images

Instructions

alt text window from Microsoft Word

  • Add alternative text (a narrative description) to images.
  • Avoid images that are text (e.g. scanned PDF files).
  • Use text equivalents for charts, maps, and diagrams.
  • Avoid floating items - use "inline" to display images, charts, graphs, etc.

Links

Tables